Hoops includes a built-in Proof Portal that helps teams manage the artwork approval process directly from the JobBoard. This allows production, sales, and design teams to keep artwork approvals centralized within the same workflow used to manage Jobs, files, communication, and production activity.
Manage Proofs from the JobBoard
Proof management is handled within the Proof tab on each Job.
Click on any Job number to open the Job detail view, then click on the Proofs tab.
From here, you can upload new proofs or select existing files already stored within Hoops on the customer profile.
Hoops supports uploading multiple proofs at the same time, making it easy to manage artwork variations, alternate designs, or multiple products within the same Job.
Recommended file types: 1000 x 1000px, 200kb files in either .jpg .png .jpeg or .gif format.
Send Proofs for Approval
Once proofs are uploaded, they can be sent directly to the customer for Approval or Rejection through the Proof Portal.
Before sending, the Proof email template can be reviewed and edited as needed, including recipient details and CC recipients.
Once sent, Hoops automatically records the activity within the Job's Activity Tracker, creating a visible history of proof communication and customer interactions.
Approve a Proof Yourself
If your customer has approved the artwork another way, such as by phone or email, you can approve the proof for them.
On the Proofs tab, select the three dots (...) at the end of the proof's row.
Select Approve.
The proof moves to Approved. Approved proofs that are linked to items are attached to Purchase Orders created from the Job.