Hoops automatically generates sequential numbers for SalesDocs, Jobs, and Purchase Orders. When setting up your account, it's recommended that you configure your starting numbers before creating documents.
Using higher starting numbers creates more unique document identifiers for customers, suppliers, and accounting systems. It can also help reduce the chance of numbering conflicts when integrating with systems such as QuickBooks Online.
Update Your Starting Numbers
To configure your starting numbers:
Go to Settings > My Organization
Scroll to the Starting Numbers section
Click the Edit (pencil) icon
Enter the starting numbers for:
SalesDocs
Jobs
Purchase Orders
Click Save
⚠️ Starting numbers can only be increased.
For example:
If you set your SalesDoc starting number to 100, you can later change it to 200, but you cannot reduce it to 50. This restriction helps prevent duplicate document numbers from being created.
Example Numbering Formats
Many businesses choose starting numbers that align with the current year to make documents easier to identify.
Examples:
Document Type | Starting Number |
SalesDocs | 20261001 |
Jobs | 20265001 |
Purchase Orders | 20267001 |
This approach creates unique document identifiers while making it easy to identify the year a document was created.
Choose a numbering format that suits your business processes and reporting requirements.