JobBoard gives your team complete visibility over every job moving through your business.
Instead of chasing updates across emails, production sheets, messages and spreadsheets, JobBoard creates one centralized workflow where your entire team can see:
What needs to happen
Who is responsible
What stage every job is at
What is waiting on approval
What is in production
What has been ordered
What needs invoicing
What is complete
Every decorated apparel, promotional product and merchandise business has multiple moving parts happening at the same time.
Artwork.
Approvals.
Purchasing.
Production.
Delivery.
Invoicing.
Internal tasks.
Customer communication.
JobBoard brings all of it together into one visual system so your team always knows exactly what is happening across the business.
What Is JobBoard?
JobBoard is a fully customizable workflow board designed to manage jobs from start to finish.
It allows businesses to build workflows around how their production and operations process actually works.
Teams can customize:
Stages
Departments
Automations
Priorities
Internal workflows
Notifications
Production tracking
Purchasing tracking
Proof approvals
Task ownership
The result is a centralized operational system where everyone works together from the same information.
Core JobBoard Use Cases
1. Job Workflow Management
The most common use case for JobBoard is managing jobs through every stage of production.
This gives your team instant visibility over:
What stage each job is at
What needs action next
What is delayed
What is waiting on approval
What is ready for production
What has been completed
Example Workflow Stages
Awaiting Proof
Proof Sent
Proof Approved
Purchasing
Goods Ordered
In Production
Quality Check
Ready for Dispatch
Delivered
Invoiced
Complete
Why It’s Powerful
Without visibility, production becomes reactive.
JobBoard creates a structured workflow where every department can instantly see what is happening and what needs attention.
This helps eliminate:
Confusion
Missed tasks
Delays
Double handling
Internal bottlenecks
2. Task Management & Team Accountability
JobBoard helps teams manage responsibilities across every moving part of a job.
Each task, stage or action can be assigned to a specific person or department.
Teams Use It To:
Assign proofing tasks
Manage artwork approvals
Track purchasing responsibilities
Allocate production tasks
Monitor delivery preparation
Manage invoicing workflows
Example Columns
Why It’s Powerful
Everyone knows:
What they are responsible for
What needs to happen next
What is holding the job up
What jobs require urgent attention
This creates accountability across the entire team.
3. Proof Approval Management
One of the biggest delays in production is waiting on artwork approvals.
JobBoard allows businesses to track proofing stages visually and ensure approvals never get lost.
Teams Use It To:
Track proofs sent to customers
Monitor pending approvals
Identify urgent approvals
Notify artwork teams
Push approved jobs directly into production
Example Saved Views
Awaiting Proof Approval
Proofs Sent Today
Urgent Customer Approvals
Ready for Production
Why It’s Powerful
Proof visibility reduces production delays and prevents jobs from getting stuck waiting on customer approval.
It also improves communication between sales, artwork and production teams.
4. Purchasing & Supplier Tracking
JobBoard gives purchasing teams visibility over what products or garments still need ordering.
Teams Use It To:
Track goods needing purchase
Monitor supplier order status
Identify delayed products
Confirm goods received
Prioritize urgent purchasing
Example Workflow Stages
Ready for Purchasing
Purchase Order Sent
Awaiting Goods
Goods Received
Why It’s Powerful
Purchasing delays are one of the biggest causes of production bottlenecks.
JobBoard gives teams visibility early so problems can be identified before they impact delivery timelines.
5. Production Management
JobBoard allows production teams to manage workload and track what is currently in production.
Teams Use It To:
Track active production jobs
Prioritize urgent work
Monitor production stages
Organize workflow between departments
Manage capacity and workload
Example Production Stages
Screen Print
Embroidery
DTF / DTG
Packing
Quality Check
Ready for Dispatch
Why It’s Powerful
Production teams can instantly see:
What needs to be worked on
What is urgent
What department is responsible
What jobs are delayed
This creates smoother production flow and better operational efficiency.
6. Invoicing & Completion Tracking
JobBoard helps businesses ensure completed jobs are invoiced and finalized correctly.
Teams Use It To:
Track uninvoiced jobs
Monitor completed orders
Manage dispatch confirmation
Finalize customer handover
Close out completed work
Example Saved Views
Ready to Invoice
Delivered Not Invoiced
Completed This Week
Outstanding Final Steps
Why It’s Powerful
It prevents completed work from slipping through the cracks financially.
This improves:
Cash flow
Visibility
Operational completion
Customer handover process
7. Team Collaboration & Visibility
JobBoard keeps every department aligned around the same workflow.
Sales, artwork, purchasing, production and accounts all work from one centralized system.
Teams can:
Leave updates
Notify departments
Assign ownership
Upload files
Track progress
Monitor blockers
Coordinate handovers
Why It’s Powerful
Instead of teams working in silos, everyone works together from the same live operational view of the business.
This reduces:
Internal confusion
Constant update requests
Duplicate communication
Missed information
You can use Person columns and Selections to assign and notify internal team members, while status changes and automations ensure the right people are automatically alerted as jobs progress through each stage of the workflow.
Why JobBoard Works
JobBoard gives businesses operational clarity.
Instead of reacting to problems after they happen, teams can proactively manage workflow before issues become delays.
It creates:
Visibility
Accountability
Team alignment
Workflow consistency
Faster communication
Better production flow
Improved customer experience
Key Takeaway
JobBoard is more than a job tracker.
It becomes the operational hub of your business — connecting every department, task and workflow stage together in one system.
When your workflow is visible:
Teams stay aligned
Jobs move faster
Bottlenecks are identified earlier
Customers get better communication
Production becomes more predictable
Accountability improves across the business
The result is a streamlined job management system where everyone knows exactly what needs to happen next.